As an executive, you have many things to do and even more to achieve. Along with the main jobs, he also has various supporting tasks like online research, presentations, necessary shopping, recruiting, and accounting. He wants to concentrate on a more profitable job, but these small tasks consume his time, and TIME IS PRECIOUS.
Here comes the Virtual Assistant. A virtual assistant is not a robot or a machine like Google Assistant. He is a human being who understands the urgency, captures details, prioritizes tasks, and offers intelligent help so that you can achieve your goal.
Below are some important tasks that can be delegated to virtual assistants:
Organize your files and data
Every day we create and work on many files and folders. We collect reports and data that need to be referenced at some later point. Organizing files and keeping data in a searchable format is a full-time job. You can explain it to your VA and he/she will take care of it. They will organize your files; save them in the right folders and save time for more important work.
Customer Support
You may need to contact customer support and spend a lot of time waiting or waiting. Ask the VA to do this work for you and save time.
On the other hand, you may also have to attend to some important clients and they should be given priority, but due to lack of time you cannot spend enough time with them. Ask the VA to support these customers on a priority basis, respond immediately, help them understand the product, and resolve their inquiries at the appropriate level or move to the next level.
Bookkeeping
You have a lot of receipts and invoices that need to be put into a spreadsheet or compiled properly. You can send your receipts, invoices or other expense details to your VA to put them in Excel or another tool and do the necessary for you. If you leave them unattended for a long time, they will cause unnecessary headache and stress.
Book Appointments/Shopping Online
You can ask your VA to schedule appointments and reservations for you. The VA will make the reservations and update your calendar so you don’t miss out. If mutual trust develops, you can also ask them to shop online for you or your small business. The VAs will do what is necessary and share the report with you.
Online research:
For any business or personal purpose, you may need to do some online research to find a good application for your business, a wonderful product for your company, a great gift for your near and dear ones, some writing supplies, some items for sharing with your colleagues, or anything other than this, you can simply instruct your VA and he/she will do the research for you and present the material in a professional and sophisticated way, saving you a lot of time.
Business Presentations
You have to do some presentation for your business but you also have many other things to do. Give the idea to your VA and have them research, compile, and present a PPT presentation for your review. You can make changes as per your need and this is DONE.
Recruitment and team support
As an executive, you also need to hire and support your team. Get help from your VA to search Resume DBs, set up interviews, and follow up with candidates. You can also ask your VA to support your team when needed and save your team’s collective time.
Translation and bilingual support
If you or your business are located in a bilingual region or if you have clients in foreign countries, you may be able to get help from your bilingual VA to help you and your team with translation work and provide bilingual business documentation support.
Data entry
Data entry, for personal or business purposes, is required on a regular basis, but it is also the least productive and time-consuming job. You can’t get rid of it, but you can definitely get help from your VA to complete the task for you.
Writing and revision
You can ask your VA to prepare materials or write blogs and articles for you based on your needs. You can then put the finishing touches on it and publish. Or you can write yourself and ask the VA to check grammar, sentence structure, and more. The VA can use tools like Grammerly and send you the finished article, ready to publish.
News follow-up, summary and clipping service
Share your interests and needs, languages and locations, and the VA or your team will monitor news, articles, essays published in that language and location and share a summary with you. A language-savvy VA will do the clipping services for you. A lot of valuable data and useful information may be collected for personal or business use.
